Living Classroom is Hiring

Business Manager

Working closely with the Executive Team (ET), the Business Manager oversees the organization’s financial strategy and activities, HR related functions, and operational and administrative duties.. The Business Manager is responsible for the overall administrative and human resource functions for Living Classroom, a 501(c)(3) educational organization.
Job Description
Job title:     Business Manager
Reports to:    Executive Team 
Compensation:     Hourly; $28 per hour
Hours:     Part time;+/- 20 hours per week
Location:     Within Santa Clara County preferred; meetings in north Santa Clara county required periodically; work can be completed remotely                                               
Start of Employment:    Negotiable; Q2 2023 (Apri/May)

Must Have

• Experience and understanding of standard accounting, bookkeeping and budgeting processes.
  
• Technical understanding of cloud-based applications, including Google Suite applications, accounting applications and donor software for nonprofits (e.g. Raiser's Edge or similar). 
  
• Understands HR, payroll and staffing requirements in a small business/nonprofit  environment.
  
• Detail-oriented and organized with a skill for developing replicable processes. ​
  
  

Nice to Have 

• General business experience in a “small shop” business, educational organization (educational, civic foundation or PTA) or nonprofit environment.
  

Qualifications

• Ability to troubleshoot problems and collaborate with instructional and support staff when needed on organizational and HR related concerns.
  
• Possess a high standard of discretion and confidentiality in dealing with employee and organizational records.
  

Detailed Responsibilities
Financial Management 

• Spearheads annual budgeting process and adoption of annual budget.
  
  • Responsible for financial administration including bookkeeping, accounting and
    

monthly financial reports to the Board;

• Responsible for Accounts Receivable and Payable
  
  • Monthly and recurring reimbursements and invoicing to clients, including staff mileage and expense reimbursements 
    
  • Reviews and approves all Pexcard (expense debit card) transactions in line with the budget
    
  • Initiates Pexcard non-recurring transfers with approval of ET
    
  • Assures staff Pexcard compliance 
    

HR/Personnel

• Responsible for all transactions related to payroll, including payroll processing, contract preparation, and compliance.
  
  • Maintains detailed account for budgeting and grant documentation
    
• Updates Job Descriptions for hiring in collaboration with ET and Program Team and oversees as placement, focusing on social media and low cost sites.
  
  • Supports Program Team and ET with follow-through on contracts
    
  • Assures successful onboarding of all new hires, including contract completion
    

and adherence to school district security and safety requirements

• Confirms that new staff has name badge and appropriate branded attire
  
• Assures staff compliance regarding human resource related training (sexual harassment; discrimination; child welfare), and safety and health requirements. 
  
  • Maintains accurate records of all mandatory training, health, safety and security requirements.
    

• Updates Employee Handbook as directed by the Board.
  
  • Assures that all employees have latest electronic version of Employee Handbook
    

Admin Related

• Works closely with grant writer to provide accurate and timely budget and financial information for grants.
  
• Ensures accurate and timely processing of one-time and annual payments and contracts such as tax related documents, insurance payments, recurring software and operating contracts, PO Box and licenses (software).
  
• Ensures that all accounts in Google Drive are updated and current, supervises 
  

security of organizational documents and maintains updated physical and electronic files along with appropriate disposition of sensitive records. 

If you are interested in working for our organization, we are always reviewing resumes. Please email your resume to jobs@living-classroom.org.

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